For non-profits and NGOs in South Africa
Every programme purchase approved before the money is spent.
Mittral takes a purchase from the field office to an approved purchase order. Each request names its programme, carries its quotes and reaches the right approver, so the record your funder asks for already exists when the invoice arrives.
- Free for 2 users and 10 purchase orders a month
- Works in rand, with VAT at 15%
- No card needed to start
Where the money gets committed today
The purchase is made in the field. The paper trail is made later.
Field staff buy first and ask later
A coordinator books a venue or a transport provider by phone because the workshop is tomorrow. The paperwork follows, if it follows.
Thresholds live in the procurement policy
The policy says who may approve what. Nothing checks a purchase against it before the money is committed.
The audit trail is rebuilt by hand
The funder’s auditor asks which programme a payment belongs to, who approved it and where the quotes are. The finance manager pieces it together from emails and receipts.
Invoices arrive with no programme on them
A vehicle service or a printing invoice reaches finance with no order behind it, and someone has to ask the field office what it was for.
How it works
Request, approve, order. Then the invoice has an approved order to check against.
The first three steps happen in Mittral. The fourth happens in whatever you use to process invoices today.
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Request
The field coordinator picks the NPC, supplier and programme, adds the lines and attaches the quotes the procurement policy asks for.
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Approve
The request goes to each approver in turn until one whose limit covers the total signs it off.
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Order
A numbered purchase order is emailed to the supplier as a PDF. It can be revised, sent again or cancelled.
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Invoice
The supplier quotes the order number on the invoice. Finance checks it against an order whose request names the programme and was approved before the money was committed.
Your invoice process
What Mittral covers. Purchase requests, approvals and purchase orders. It doesn’t receive goods, hold budgets or match invoices on its own.
Try the approval path
Your procurement policy thresholds, applied to every request.
Each person has a rand limit. Pick a request to see who has to act. Nobody can approve their own request.
Built the way a programme is run
Your terms on the left. Where they live in Mittral on the right.
| What you call it | In Mittral |
|---|---|
| The NPC, or a sister organisation | Entity. Its own legal name and address print on its orders, with its VAT number when it has one. |
| Field office or site | Branch. Each request names one, it prints as the delivery location on the order, and a person’s approval path can differ per branch. |
| Programme or donor-funded project | Project. A request can be tagged to it. |
| Your approved vendors | Approved suppliers, listed first on the request form. |
| The transport provider you use once | Once-off supplier, added on the request itself. |
| The quotes your procurement policy asks for | Attachments. PDF, JPG or PNG, up to 10 files per request. |
| Procurement policy thresholds | Approval paths, with a rand limit for the requester and for each approver. |
| The programme manager on a field visit | Time away. An approver marks the days they’re away. Their requests move on to the next approver, or to a colleague an admin names to cover, who decides with the same limit. |
What changes
The same purchases, with a record at each step.
| Today | With Mittral |
|---|---|
| Venues and transport are booked by phone from the field | A request is raised with the quotes attached before anything is booked |
| The supplier works from an email or a verbal go-ahead | The supplier receives a numbered purchase order by email |
| Thresholds depend on people remembering the policy | Every request is routed by its total, excluding VAT |
| The same quote can be paid twice | The quote number flags a possible duplicate request |
| Quotes sit in an inbox or a field office drawer | The quotes stay on the request, next to the programme it is tagged to |
| The audit trail is rebuilt from emails at year end | Each request shows who raised it and who approved it, and admins have an audit log |
Plans
Start free. Pay when the team grows.
One workspace covers all your entities and branches.
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Free
$0free forever
Get your first purchase requests moving.
- 2 users
- 10 POs a month
- 1 GB storage
- PDF export
- Mobile app with offline mode (coming soon)
- Mittral-branded POs
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Starter
$39a month
Bring everyday purchasing into one place.
- 5 users
- 75 POs a month
- 5 GB storage
- PDF export
- Mobile app with offline mode (coming soon)
- Mittral-branded POs
- CSV export and webhooks
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Growth
$128a month
Give a growing team room to purchase.
- 25 users
- 250 POs a month
- 25 GB storage
- PDF export
- Mobile app with offline mode (coming soon)
- Mittral-branded POs
- CSV export and webhooks
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Business
$227a month
Send POs with your own logo and branding, with dedicated support.
- 50 users
- 500 POs a month
- 100 GB storage
- PDF export
- Mobile app with offline mode (coming soon)
- Your logo and branding on POs and supplier emails
- CSV export and webhooks
- Send POs from your own email
- Dedicated support
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Enterprise
$550a month
Unlimited users and POs, dedicated support and custom on-site training.
- Unlimited users
- Unlimited POs
- Unlimited storage
- PDF export
- Mobile app with offline mode (coming soon)
- Your logo and branding on POs and supplier emails
- CSV export and webhooks
- Send POs from your own email
- Dedicated support
- Custom on-site training
Prices are in US dollars per workspace, billed monthly. Where Stripe supports it, checkout can show and charge the price in rand at Stripe’s exchange rate, which includes a conversion fee. Billing questions.
No automatic overage charges. See what happens at each limit and the full plan comparison.
Not in South Africa? See Mittral for non-profits and NGOs in United Kingdom.
Start with one programme.
Real requests from day one, with no change to how finance pays invoices today.
- Start free. Create a workspace, add your your NPC, field offices, programmes, approved vendors and approval limits, and invite the people who request and approve. Free for 2 users and 10 purchase orders a month.
- Grow when you need to. Move to a paid plan when you need more users, orders or storage. Nothing changes for the people raising requests.
- Or have it set up with you. Business and Enterprise include dedicated support: we set up your your NPC, field offices, programmes, approved vendors and approval limits with you, in rand with VAT at 15%. Enterprise also includes custom on-site training.