For charities in the United Kingdom
Every purchase approved before the money is committed.
Mittral takes a purchase from the project officer to an approved purchase order. The request names its project and carries its quotes, the person with the authority signs it off, and the supplier gets an order number. When the funder’s report or the audit comes round, the trail is already there.
- Free for 2 users and 10 purchase orders a month
- Works in pounds, with VAT at 20%
- No card needed to start
Where the paper trail breaks today
The purchase is made in a hurry. The paper trail is rebuilt for the audit.
Programme staff buy against the clock
The training day is next week and the venue wants confirmation today. The booking goes out by email, and the paperwork follows later, if it follows at all.
The project is worked out from the invoice
Finance decides which fund a purchase belongs to weeks later, and asks the project officer to remember what it was for.
Delegated authority lives in the financial procedures
The scheme of delegation says who can approve what, but nothing checks a purchase against it before the money is committed.
The funder’s report and the audit come round
The finance manager rebuilds the trail from inboxes: the quotes, who agreed the spend, and why it was charged to that project.
How it works
Request, approve, order. The paper trail is built as you go.
The first three steps happen in Mittral. The fourth happens in whatever you use to process invoices today.
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Request
The project officer picks the charity or the trading company, the supplier and the project, adds the lines and attaches the quotes.
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Approve
The request goes to each approver in turn until one whose limit covers the total signs it off.
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Order
A numbered purchase order is emailed to the supplier as a PDF. It can be revised, sent again or cancelled.
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Invoice
The supplier quotes the order number on the invoice. Finance checks it against an order that was approved, and tagged to its project, before the money was committed.
Your invoice process
What Mittral covers. Purchase requests, approvals and purchase orders. It doesn’t receive goods, hold budgets or match invoices on its own.
Try the approval path
Your delegated authority, applied to every request.
Each person has a pounds limit. Pick a request to see who has to act. Nobody can approve their own request.
Built the way a charity is structured
Your terms on the left. Where they live in Mittral on the right.
| What you call it | In Mittral |
|---|---|
| The charity and its trading subsidiary | Entity. Its own legal name and address print on its orders, with its VAT number when it has one. |
| Service, branch or region | Branch. Each request names one, it prints as the delivery location on the order, and a person’s approval path can differ per branch. |
| Project, or the restricted fund that pays for it | Project. A request can be tagged to it. |
| Your approved suppliers | Approved suppliers, listed first on the request form. |
| The interpreter or facilitator you book once | Once-off supplier, added on the request itself. |
| The three quotes your procedures ask for | Attachments. PDF, JPG or PNG, up to 10 files per request. |
| The supplier’s quote or booking number | Quote / reference no., used to flag a possible duplicate request. |
| Delegated authority | Approval paths, with a pounds limit for the requester and for each approver. |
What changes
The same purchases, with the trail built as you go.
| Today | With Mittral |
|---|---|
| The venue is booked by email and the paperwork comes later | A request is raised with the quotes attached, and approved before the booking is confirmed |
| The project is worked out from the invoice | Each request is tagged to its project when it is raised |
| Delegated authority depends on people remembering it | Every request is routed by its total, excluding VAT, to someone who can approve it |
| The charity and the trading company share one way of ordering | Each entity’s own name and address print on its orders, with its VAT number if it has one |
| The van service goes ahead on an email saying yes | The garage receives a numbered purchase order by email |
| The audit trail is rebuilt from inboxes | Each request keeps its quotes and shows who raised it and who approved it, and admins have an audit log |
Plans
Start free. Pay when the team grows.
One workspace covers all your entities and branches.
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Free
$0free forever
Get your first purchase requests moving.
- 2 users
- 10 POs a month
- 1 GB storage
- PDF export
- Mobile app with offline mode (coming soon)
- Mittral-branded POs
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Starter
$39a month
Bring everyday purchasing into one place.
- 5 users
- 75 POs a month
- 5 GB storage
- PDF export
- Mobile app with offline mode (coming soon)
- Mittral-branded POs
- CSV export and webhooks
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Growth
$128a month
Give a growing team room to purchase.
- 25 users
- 250 POs a month
- 25 GB storage
- PDF export
- Mobile app with offline mode (coming soon)
- Mittral-branded POs
- CSV export and webhooks
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Business
$227a month
Send POs with your own logo and branding, with dedicated support.
- 50 users
- 500 POs a month
- 100 GB storage
- PDF export
- Mobile app with offline mode (coming soon)
- Your logo and branding on POs and supplier emails
- CSV export and webhooks
- Send POs from your own email
- Dedicated support
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Enterprise
$550a month
Unlimited users and POs, dedicated support and custom on-site training.
- Unlimited users
- Unlimited POs
- Unlimited storage
- PDF export
- Mobile app with offline mode (coming soon)
- Your logo and branding on POs and supplier emails
- CSV export and webhooks
- Send POs from your own email
- Dedicated support
- Custom on-site training
Prices are in US dollars per workspace, billed monthly. Where Stripe supports it, checkout can show and charge the price in pounds at Stripe’s exchange rate, which includes a conversion fee. Billing questions.
No automatic overage charges. See what happens at each limit and the full plan comparison.
Not in the United Kingdom? See Mittral for charities in South Africa.
Start with one project.
Real requests from day one. Invoices and funder reports carry on as they do today.
- Start free. Create a workspace, add your charity and trading company, services, projects, approved suppliers and approval limits, and invite the people who request and approve. Free for 2 users and 10 purchase orders a month.
- Grow when you need to. Move to a paid plan when you need more users, orders or storage. Nothing changes for the people raising requests.
- Or have it set up with you. Business and Enterprise include dedicated support: we set up your charity and trading company, services, projects, approved suppliers and approval limits with you, in pounds with VAT at 20%. Enterprise also includes custom on-site training.